Primary:
1. Sourcing / identifying suitable vendors,
2. RFP ? inviting quotes for products & services
3. Quote comparison, Cost Analysis & 1st level negotiation
4. SAP PR-PO processing & Internal approval process compliances
5. Assisting F&AG team in upkeep & maintenance of the facility, in coordination with the JLL team
6. Logistics Management for all Import, Export & Domestic movements. Co-ordination with Customs, CHA, & other regulatory bodies
7. Follow up for timely deliveries
8. Coordination with user teams & FIN and invoice processing.
9. Preparing & tracking the monthly provision for one-time & recurring expenses
Secondary:
1. MIS reports for the function
2. Vendor Relationship Management
3. Tracking No-Dues from vendors
Competencies:
Mandatory Functional:
1. RFQ / RFP processes aligning general procurement guidelines.
2. Process approach on system / tool approvals
3. Possess ERP knowledge (preferably SAP)
4. Knowledge of Facility & Administration related activities
5. Must have handled Import-Export related activities in a SEZ/STPI
Preferable Skills:
1. ISO / ISMS awareness towards audit compliance & documentation
2. Awareness on online procurements
Experience with following skills is a plus:
1. Supply Chain / Logistics & Inventory Management
2. Work experience in a mid-size IT / ITeS organization
Level of Interaction:
External:
1. Vendors ? OEMs, dealers & distributors.
2. Customs Officials, CHA, Consultants
3. Govt. & Statutory bodies ? Municipality, Labour department, Security Guards Board, Mathadi Union etc.
Internal:
1. User Departments
2. Team members & stake holders
3. Finance & Legal team