Marken, a UPS Company Hiring for Billing Associate – Mumbai Job at Mumbai Full Time

About Marken

At Marken, we challenge every employee to take the initiative and achieve outstanding results. We recognize that talent is our most important asset and we offer the training, education and growth opportunities to take your career to the next level.

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. With Polar Speed and Marken included, the UPS Healthcare division staffs 128 locations with 5,500 employees worldwide. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution in 56 locations worldwide, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production. Marken’s dedicated 1,650+ staff members manage 100,000 drug product and biological sample shipments every month at all temperature ranges in more than 220 countries. Additional services such as ancillary material sourcing, storage and distribution, shipment lane verification and qualifications, as well as GDP, regulatory and compliance consultancy add to Marken’s unique position in the pharma and logistics industry.

Main Purpose:

Operations support in the administration.

Essential Duties and Responsibilities:

Billing

• Billing jobs to clients from agreed tariffs using:

– Manual billing
– Manual AutoBiller

– Autobilling

• Entering estimates of expected charges from agents
• Ensure that all expected charges are captured prior to billing validation
• Liaising with all departments Imports, Exports, Transport and Customer Services departments and other Marken branches
• Filing job sheets daily
• Printing Invoices
• Internal billing to other Marken branches
• Run Reports for billing control
• Run Duties and Taxes report and rebill branches accordingly

Costing

• Follow up the receipt of invoices and statement from Suppliers
• Verification of invoice charges against supplier tariffs
• Identifying and reviewing cost variances against tariffs and estimates and report to Accounts Manager
• Entry and allocation of supplier invoices into operating system for interface into Oracle accounts

– XMPRO
– Maestro

i. Manual entry

ii. Upload using Excel support

• Liaising with suppliers in securing credit notes for overcharges
• Request Statement and obtaining copy invoices

Basic Minimum Qualifications

• Previous experience in an Admin role within an office environment
• PC/System literate
• Good working knowledge of Excel
• Ability, through knowledge, to adapt and deal with enquiries & day to day issues.
• Strong professional Team Player
• Eye for detail
• Able to manage different tasks simultaneously
• Excellent communication skills Ability to liaise with other departments, demonstrating good communication skill
• Skilled in filing systems, experience with Macro and Pivot Tables (Excel) desired

• Experience in the courier or freight industry strongly desired

EEO & VETERAN Employer

Job Type: Full-time

Schedule:

• Monday to Friday

Application Question(s):

• What is your desired salary range?

Education:

• Bachelor’s (Preferred)

Experience:

• Administrative (office environment): 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Computer literacy: 1 year (Preferred)
• courier or freight industry: 1 year (Preferred)

Work Remotely:

• No