GSK Looking for Project Coordinator & Executive Assistant at Bengaluru, Karnataka, India Full Time

Site Name: Bengaluru Luxor North Tower

Posted Date: May 3 2024

Job Description

Ready to help shape the future of healthcare?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world over 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Our ambition at GSK’s world-class Global Capability Centre (GCC) in Bangalore is to bring together the best and brightest minds, ready to join us in our work to improve the lives of patients around the globe.

We are determined to drive the extensive transformation to make global functions world-class and processes simple and easy to provide excellent user satisfaction to Employees, clients and vendors.

This role is to work with a diverse team of senior professionals to drive GSK’s Global capability center and Transformation CoE

This role will allow YOU to lead key activities to progress YOUR career. These responsibilities include some of the following.

Project Coordination:

• Ensure collaboration between stakeholders and program teams by ensuring their presence to collaborate
• Partner with Program and project leads to set up reviews and governance and follow through actions from the meetings
• Co-ordinate project schedules, resources etc., to unblock and accelerate the program goals
• Collating materials/presentations for the meetings
• Assist the work force manager with signing of SoWs, raising of POs and payments
• Ensure the document repository is well-managed and continually updated

Executive Assistance:

• Assist up-to two senior executives with:
• Planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities
• Organise conferences/meetings/events, including venue/catering selection
• Office management – meeting rooms, lockers, desks
• Liaising with tech/catering/security/facilities.
• Maintain office systems and files records (e.g., contact lists)

We are looking for professionals with these skills to achieve our goals. If you have them, we would like to speak to you.

• Any graduate or post-graduate
• Proven work experience as a project coordinator and Executive Assistant (preferably at Senior Management level) or similar role with 3+ years of relevant experience
• Excellent interpersonal and organizational skills (The most crucial skill for this role), ability to effectively communicate, influence and work well with others in a culturally diverse matrixed organization.
• Strong attention to detail is required to ensure consistency and accuracy
• Self-starter capable of working independently with proven track record of initiative and follow through
• Problem-solving abilities and a can-do attitude
• High proficiency in a broad range of computer skills including Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites, and demonstrated ability to learn new software
• Flexible to work in different time zones and can adapt to the program needs (no night shift).

At GSK we value diversity (Gender, LGBTQ +, PwD etc.) and treat all candidates equally. We aim to create an inclusive workplace where all employees feel engaged, supportive of one another, and know their work makes an important contribution.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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