GMR Group Looking for Jr Executive – Airside Operations – at Delhi, India Full Time

Job Purpose

To support HOD in the smooth functioning of his office and extending support to calendar, travel & mail management, MIS, Document control etc.

To support HOD in the smooth functioning of office and extending support to calendar management, travel management.

Support in preparation of Department budget and its management.

Responsible to coordinate all the activities of the department and is also responsible for execution & coordination of all engagement activities of the department.

Work on EE of F&A team.

ORGANISATION CHART

Accountabilities

KEY ACCOUNTABILITIES

Key Performance Indicators

Calendar Mgmt. # Coordination & scheduling meetings & other imp assignments like reviews by effectively managing the calendar

100 % adherence

Act as a liaison between the external or internal executives, managers and stakeholders and coordinate meetings etc.

Customer Feedback

Maintaining office Budget, Handling SAP MM model (PR/PO for processing of bills – doing Pr’s, Enfa’s, and PO’s related to F&A team. Follow-up for MIS & other information as

100 % adherence

Enhancement of Employee Engagement initiatives such as P-Touch, R&R, fun @ work #etc as well supporting other intiatives of EE and working towards improving the teams Employee engagement score.

EE Score

Travel Mgmt. – Manage all aspects related to travel, Booking of Tickets & Stay arrangements, Cost Effectiveness, Forex & Other travel arrangements

Cost saved by timely booking

Facilitate all document flows / work flows for CEO approval and information e.g. bills, invoices, memos, circulars, courier, postal documents.

100 % adherence

File Mgmt. : Systematically filing all the imp and confidential files of HOD office & Regulatory documents files.

100 % adherence

Receive and forward all regulatory & internal communication to respective teams after HOD review. Coordinate with respective stake holder for closure of such Communications.

100 % adherence

E-Mail management of HOD mails including follow-ups – as required. SPOC for team requirement like arranging AEPs (guest) & their facilitation, meetings / VC arrangements, etc.

100 % adherence

Personal Assistance: Assistance to HOD as required e.g. VC / AC arrangements, submission of bills, travel statements, payments.

100 % adherence

Prepare Weekly MIS / Fortnightly MIS s , consolidation of KPI etc. with regard to JVs & Subsidiaries need basis.

100 % adherence

EXTERNAL INTERACTIONS

• HODs
• CXOs of JV businesses
• GCMO/ BCMO

INTERNAL INTERACTIONS

CXOs of various businesses

Delegates from various businesses

Regulatory Agencies

Publications/Consultants

FINANCIAL DIMENSIONS

• NA

Other Dimensions

Apart from DIAL roles, interaction with JVs & subsidiaries for regular s (monthly / weekly as per requirement)

Education Qualifications

Diploma in Computer & Commercial practice and Commerce Graduate

Relevant Experience

• 2-5 years of experience
• EA / Secretarial experience in Senior Leadership office
• Excellent Written & Verbal Business communication & interpersonal skills are essential
• Knowledge of MS Office

COMPETENCIES

• Execution & Results
• Teamwork & Interpersonal influence
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Personal Effectiveness
• Stakeholder Focus
• Networking
• Capability Building
• Strategic Orientation
• Social Awareness
• Entrepreneurship