Executive Assistant Job at Gurugram, Haryana, India Full Time

Purpose & Overall Relevance for the Organization:

To ensure that the Managing Director’s administrational and operational tasks are being

fulfilled in a professional and efficient manner.

Key Responsibilities:

Manage the calendar, schedulemeetings and, preparing agendas and assist the MD in staying on track with the daily schedule.

Responsible for travel arrangements and requirements, including obtaining visas respectively.

Provides smooth communication between the MD’s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.

Communicates directly and on behalf of the MD with Board members and other Directors on matters relating to the MD.

Assist MD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.

Manage all incoming requests into the MD’s office (via mail, phone or email),

and making sure they are addressed.

Successfully completes critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to lead effectively.

Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.

Discreet and confidential handling of sensitive company information.

Work with internal audiences and MD’s direct reports to and

deadlines are met.

Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.

Documenting minutes of Senior Leadership Team meetings and other meetings as required.

Responsible for arranging any MD’s offsite meetings and other functions.

Undertake special projects under the direction of the MD and perform other duties as needed.

Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

Excellent command of English

Excellent attention to detail

Strong work ethic

Proactive and efficient way of working

Customer oriented, approachable and strong interpersonal skills

Excellent written and verbal communication skills

Good influencing and negotiation skills

Excellent organization, time management and problem-solving skills

Excellent MS Office skills(advanced)

Requisite Education and Experience / Minimum Qualifications:

University degree in Business Administration or related area

Minimum 5 yearsexperience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry