Full Job Description
Compares purchase orders to invoices and distributes to proper Department Head for approval
Audits bills for errors, corrects as necessary
Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
Researches travel agency commission checks and performs necessary follow up
Inputs approved invoices and balances open invoices
Ensures correct charging amount by coding invoices
Accrues un posted invoices for month end
Reconciles all statements, requests missing invoices and makes adjustments as necessary
Maintains all necessary files and registers for accounts payable
Summarises payments due and communicates cash needs to the Assistant Accountant for approval
Keeps file on audited food invoices and pays monthly
Creates 100% guest satisfaction by providing Yes I Can! Genuine hospitality and by exceeding guests expectations
Communicates and demonstrates Yes I Can! Service to other employees
Gives personal attention, takes personal responsibility and uses teamwork when providing guest service
Listens, apologises with empathy, finds a solution and follows through when resolving guest problems
Assumes the responsibility to notice when the guest is not satisfied and uses best judgement as to when it is appropriate to use the 100% Guest Satisfaction Guarantee
Performs other duties as required to provide Yes I Can! Genuine hospitality
To receive invoices and statements from suppliers and distribute to the appropriate Department Head for approval
Ensure all accounts payable transactions have been approved by all necessary signatures
Check supporting documentation confirming the delivery of goods and services from suppliers
Audits bills for errors, corrects as necessary
Ensures proper back up is attached to expense reports
Authorising and entering relevant information into the accounts payable system
Input approved invoices on the computer and balance the open invoices to the computer listing
Ensure correct charging amount by coding invoices
Reconciles all supplier statements and Trade Creditors control account
Follow up and clear on a monthly basis, outstanding open supplier invoices awaiting authorisation, missing invoices, credit notes and adjust where necessary
Organise all foreign drafts and telegraphic transfers when required
Researches travel agency commission checks and performs necessary follow up
Stamps all invoices “paid” before going to the check signers for signature
Run monthly accounts payable reports and reconcile to receiving records
Prepare monthly expenses accruals
Keeps immediate Supervisor promptly and fully informed of all problems or unusual matters of significance
Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objective of this position
Maintains a favourable working relationship with all other hotel employees to foster and promote a co-operative and harmonious working environment
At all times projects a favourable image of Hotel to the public